An Invitation Suite for the Anatomy

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There is a lot of flexibility in the pieces that can and should be included in an invitation suite. Although a few pieces are important, the stationery is designed to fit your event and what you need is unique.

“The typical invitation suite contains what we call the basics: invitation, response card and envelopes for both. Most customers also have some kind of detailed insert and some order a personalized card.”

Memorize the dates

The backup dates are traditionally sent 6 to 12 months before the wedding and indicate to the guests a date and the general location of the wedding. They are especially useful if you and your partner are organizing a wedding with out-of-town guests or if you are planning a longer engagement. When you send these cards, the guests know that they have not been forgotten and have advance notice to make arrangements and secure their place on their special day.

As they are often sent early in the wedding process, most of the details and decisions for the wedding are not completed, and that’s okay! When you send Save the Dates, you just need to have a fixed date, the city/state of the event and a general idea of what the day will look like.

Be sure to include:

  • Names of the couple
  • Wedding date
  • City-State
  • Place name (optional)

Wedding Website (optional, although if you’ve already got your wedding website up and running, this is a great place to show it off and give your guests a place to turn for any questions they may have)

Main invitation

The main invitation card is the centerpiece of any invitation suite. Traditionally, the wording of invitations has a rather strict etiquette. However, if you are organizing an informal event, etiquette can relax a little. For more information on the wording of the invitation, see the etiquette section of this guide.

Since the design of the main invitation suite is closer to the big day, there are more ways to bring elements of the event itself. If you order personalized stationery, your designer can incorporate a floral illustration with the varieties of flowers used in the centerpieces or use envelopes to match the bridesmaids’ dresses. Think of the invitation suite as a bridge between concept and reality and use it to express your Vision in a different Format. The possibility of creative design options increases when you integrate additional cards into the Suite.

Be sure to include:

  • Who is the host
  • Names of the couple
  • Date and time
  • Rental
  • City (State is optional)
  • Answer cards and envelopes

While technology has opened doors on how customers can respond, traditional etiquette requires a good old-fashioned response card. Usually the smallest card in the Suite is an answer card, a line for guests or a hired calligrapher to write their names and mark whether or not they will attend the event. Some answer cards also include an area where guests can choose their food preferences (a large majority of places nowadays allow guests to choose their Appetizers at the table, but if that’s not the matter for you, then you would do it here!), and in recent years it has been proven to insert a line in which you can write dietary restrictions.

The appropriate envelope must be addressed to the one who collects the answer cards and must also include the shipping costs. No matter how pretty the invitation is, people can get lazy and lack Motivation to send the baby back! If you simplify the answer with a stamp already on it, more guests will receive the photo and will do their best to get it in the mail on time. Sending invitations in the right timeframe so that you don’t have too much or too little time to respond will also increase the number of people who respond.

Be sure to include:

  • Answer by date
  • Line for the names of the guests
  • Check boxes to mark the presence status
  • Dietary restrictions line (optional)
  • Choice of food (optional)
  • Detailed map

A detailed map can be included in a Suite to give guests more information about accommodation, travel, navigation, menu choices, dress code and other things to know about the event. They are especially useful if your ceremony and reception venues are different, if you are receiving guests from outside or if you are planning a more complex or formal event.

Things you can include:

  • Dress code
  • Menu options
  • Recommendations for Accommodation
  • Wedding website
  • Notes on the weather or the landscape at an outdoor wedding
  • Other things customers need to know

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